Impartiality Policy

1. Purpose

This Impartiality Policy sets out the principles followed by QUALTECH VISION CONSULTING S.R.L. when providing technical consulting, supplier evaluation, supplier performance, audit-support, documentation review, claims-related support or related B2B services.

The purpose of this policy is to support objective work, transparent communication, responsible handling of information and appropriate management of actual or potential conflicts of interest.

2. Scope

This policy applies to activities where QUALTECH VISION CONSULTING S.R.L. may review information, assess suppliers, support audits, analyze documentation, provide technical input, manage claims-related information, compare supplier performance or provide business and technical recommendations.

This policy does not represent accreditation, certification, official authorization or appointment as a conformity assessment body, notified body, public authority or regulator, unless such status is expressly confirmed in a separate official document.

3. Impartiality principles

QUALTECH VISION CONSULTING S.R.L. aims to apply the following principles in relevant activities:

  • Objectivity: findings, observations and recommendations should be based on available information, documented evidence and the agreed scope of work.
  • Independence of judgement: commercial pressure, personal relationships, supplier influence or external expectations should not affect professional judgement.
  • Conflict management: actual or potential conflicts of interest should be identified, disclosed and managed appropriately.
  • Transparency: limitations, assumptions, dependencies and uncertainties should be communicated where they may affect conclusions or deliverables.
  • Confidentiality: information received from clients, suppliers or partners should be handled responsibly and used only for the agreed purpose.
  • Evidence-based communication: statements should be supported by available information and should not be presented as more certain than the underlying evidence allows.

4. Conflicts of interest

A conflict of interest may arise when a business, financial, personal, professional or organizational relationship could influence, or appear to influence, the objectivity of QUALTECH VISION CONSULTING S.R.L. in relation to a client, supplier, project, assessment, recommendation or deliverable.

Examples may include previous or ongoing relationships with a supplier under review, financial interests, personal relationships, competing engagements, pressure to reach a predetermined conclusion, or access to confidential information that could create unfair advantage. When a potential conflict is identified, the company should take appropriate measures, such as disclosure to the relevant party, limitation of involvement, separation of responsibilities, additional review, refusal of the assignment, or other measures suitable to the situation.

5. Gifts, advantages and undue influence

QUALTECH VISION CONSULTING S.R.L. should not request, accept, offer or provide gifts, benefits, commissions, payments or advantages that could compromise, or appear to compromise, impartiality, independence or professional judgement.

Any attempt to improperly influence findings, recommendations, supplier evaluations, claims-related opinions or professional conclusions should be rejected and, where appropriate, escalated or documented.

6. Evidence-based work and limitations

Where assessments, reviews or recommendations are provided, they should be based on information available within the agreed scope. If information is incomplete, outdated, inconsistent or unclear, this should be reflected in the conclusions or communicated to the client.

QUALTECH VISION CONSULTING S.R.L. does not guarantee a particular business, technical, supplier or contractual outcome based only on the existence of an assessment or recommendation. Outcomes may depend on client decisions, supplier responses, contractual terms, technical constraints, applicable standards and other external factors.

7. Responsibilities

Persons acting for or on behalf of QUALTECH VISION CONSULTING S.R.L. should act with professional care, avoid misleading statements, disclose relevant limitations and protect confidential information received during assignments.

Clients, suppliers and partners are encouraged to provide complete, accurate and relevant information so that conclusions and recommendations can be prepared on a reliable basis.

8. Reporting concerns

Questions or concerns regarding impartiality, objectivity, conflicts of interest or undue influence may be sent to office@qualtechvision.com.

9. Review and updates

This policy may be reviewed and updated from time to time to reflect changes in the company’s activities, internal practices, services or business environment.